Career Opportunities

TMS Architect & Interiors is an award-winning architectural and interior design firm established in Portsmouth, New Hampshire, for over 40 years. TMS is a company of passionate architects, designers, and project managers who specialize in quality high-end architecture and interior design in various New England styles. Our portfolio includes luxury single-family residential as well as boutique hotels, restaurants, historic renovations, and golf clubhouses. We are always interested in hearing from talented individuals to join our team potentially.

Below is a list of our open positions, but we are always looking for candidates that could be the perfect fit for our team. To apply for these or future positions, please email your resume, cover letter, and digital portfolio to [email protected]

Interior Design Procurement Specialist

About the Role

TMS Architects & Interiors is a design-forward firm specializing in high-end residential architecture and interior design across New Hampshire and New England. We are seeking a highly organized and proactive Procurement Coordinator to support our Interior Design team by managing FF&E purchasing, vendor communications, delivery logistics, and maintaining our design library.

This is not a design role but a critical administrative and operational position that ensures design concepts are executed seamlessly. The ideal candidate is detail-driven, solutions-oriented, and thrives in a collaborative studio environment. This position is a great opportunity to combine your business mentality with your design attitude.

You don’t just order things. You orchestrate timelines. Negotiate like a diplomat. Liaise like a legend. You speak fluent vendor, designer, and logistics, and you can translate between them all with grace. You are the calm beneath the chaos. The conductor behind the curtain. The master of making sure the vision in our heads becomes the beauty in our clients’ homes.

This position is in-office only and reports to senior interior design and finance staff. It plays an integral role in ensuring the success of each project by keeping procurement and delivery logistics efficient, accurate, and aligned with project timelines.

Key Responsibilities

Procurement & Logistics Coordination

Place and track orders for furnishings, fixtures, and materials based on project specifications and timelines.
Liaise with vendors from quote requests through delivery, managing order confirmations, ETAs, and resolving delays or discrepancies.
Coordinate deliveries, installations, and schedule updates with vendors, warehouses, and internal team members.
Maintain accurate and up-to-date procurement records in Studio Designer.
Process purchase orders, proposals, invoices, and payments.
File and manage damage claims, returns, or warranty issues.
Communicate effectively with vendors, clients, and internal accounting regarding all order-related matters.

Administrative Support

Provide administrative assistance to the Interior Design team across multiple projects.
Generate detailed expediting reports and monitor procurement milestones.
Serve as a key point of contact for scheduling installations and managing vendor/client communications.
Maintain inventory and product tracking systems.
Support design team during furniture installations, photo shoots, and project wrap-up.

Design Studio Resource Management

Manage the design library: organize samples, maintain vendor catalogs, and facilitate new product presentations.
Assist with product sourcing and add items to design software for proposals and presentations.
Occasionally help with visual presentations using InDesign or other studio software tools.

Ideal Candidate Qualities

Strong organizational and time management skills; able to juggle multiple priorities across projects.
Clear, professional communication both written and verbal with strong attention to detail.
Proactive, reliable, and capable of independently resolving issues while collaborating with a team.
Enthusiastic about supporting design outcomes through smooth behind-the-scenes operations.

Job Requirements

Bachelor’s degree or higher.
1–2 years of experience in procurement, billing, administration, or logistics—ideally within an interior design, architecture, or related industry.
Familiarity with the purchasing and expediting process.
Working knowledge of invoicing, margins, and vendor coordination.
Professional presence, with the ability to represent the firm to clients and vendors.
Reliable daily transportation to our Portsmouth, NH office

Software Skills

Required: